How do you extract text from a PDF file? Though PDF is a widely used format and compatible with all devices, still we need to use OCR tool because sometimes we want the text in editable forms.

You can extract the text by using online and offline tools. You may be thinking which online or offline you should select. There are various PDF OCR tools when you search them on Google. But don’t worry. We will help you to choose the right one for you. We took the sample of 40 (20 online and 20 offline) tools and selected the best 3 among them based on their accuracy, speed, security, and price. So let’s discuss them in detail.

#1/3: PDFelement Pro

PDFelement Pro has an advance version of OCR specially designed for professional use. It comes with attractive functions such as batch processing, OCR directly from a scanner input, extracting bulk files quickly, and perform business critical tasks accurately. It is easy to use; that is why many small and medium-size business also uses this tool. You can also convert image to text with the help of PDFelement Pro. The best part about this tool is that it provides you with an option to select a specific area to get data from. To convert your PDF file, you should follow these steps:

Step 1: Download PDFelement Pro and install it on your computer.

Step 2: After that, open the software and select your file.

Step 3: Select the language; this tool supports 20 languages. Suppose you want to convert a particular portion from the file select that.

Step 4: Now, click on the “Extract” button and wait for the conversion process.

Step 5: Download the text.

#2/3: Rossum

The second PDF OCFR is Rossum in our list. It is suitable for extracting data from business cards, invoices, education documents, bills, certificates, etc. After extracting text, you can import into other apps for different purposes. The accuracy level of Rossum is very high. It most advance features provide you with 99% accurate results quickly. You cannot find specific text extraction and PDF file editing features in Rossum. But if you want exact results without any extra editing, selected Rossum. You should follow these steps for extracting data from invoices.

Step 1: Download Rossum from its official website and install it on your computer.

Step 2: After that, open the tool and select the invoice/ or other official files you want to extract.

Step 3: Chick on the conversion button, and wait few seconds.

Step 4: Now download the file on the desired location.


Last but not least,! This is an online free tool, as the name suggests. But like other online tools, it doesn’t have any strict limitations. Besides PDF OCR, this tool supports many different formats such as videos, audios, images, eBooks etc. It is an all in one tool. If you choose, you don’t need to search for another tool because it can convert almost all kind of file. When it comes to its OCR tool, it has the most advanced technology that provides you with accurate results. The best part about is that it supports tables, charts, graphics, and columns. Isn’t it interesting? And you can also convert multiple files at a time.

You should follow these steps to extract data from image to text or PDF to text:

Step 1: Go to the official website and select OCR from the top menu. Or directly click on this link:

Step 2: Select the file from Google Drive, computer, Dropbox

Step 3: Select the language and output format. It supports ten languages and many output formats, so select from the list.

Step 4: If your file contains more than one page, you will have two options: i) All pages, ii) Page Number. So select one option and click on the “Recognize” button.

Step 5: Scroll down and press the “Download” button.

Bottom Line

We have discussed the three best PDF OCR tools. If you want an OCR tool for extracting data from invoices, you must select Rossum. For other usage, choose PDFelement Pro or